Frequently Asked Question

This is now managed within the Porters' Lodge SharePoint site

[link opens in a new tab]

Incident reports are now managed in SharePoint using the Lists functionality rather than traditional Word documents stored within a separate Document Library. The old incident reports are now archived in their forms as individual documents.

To create an Incident Report, select Incident Reporting from the Quick Links buttons or the menu on the sidebar.

You will be taken to the new Incident Reporting list within the Porters' Lodge SharePoint site.

To view at-a-glance the full list of incidents, you can scroll across the list to view all fields. In this case, the statement and any third parties contacted.

Creating a New Incident Report

In the Incident Report list, click New

Fill in the information. The Reference is a mandatory field. The reference is INC--xx. Where xx refers to the sequence of incidents for that day. Eg. the second incident occurring on 14th March 2023 will be INC-14.03.23-02

The date uses a 'picker', and time uses a drop-down menu. However, you can edit the time once you have selected it.

Continue to fill in the details of the incident. There is an option to add an attachment if you wish, perhaps a photo upload. Do not enter anything for Apply label

Click Save to finish